Types of Shipments
Not all types of shipments are created equal. Shipping a television will
require different paperwork, duties, and taxes than shipping an accounting
statement, for example.
Here is a list of the most common types of shipments:
You can also skip ahead to the table containing the list of
Commonly Required Documents.
Documents Only
The following may be shipped to Indonesia as document shipments if
they have no monetary value, i.e. they are not for sale.
- Bids and proposals
- Blueprints
- Business cards
- Cash letters and cheques
- Charts
- Company newsletters and annual reports
- Computer print-outs
- Drawings
- Maps
- Negotiable bonds and drafts
- Price lists
- Seismic data
- Specifications sheets
- Traveller's cheques
- Visa applications
The following items may be shipped as documents if they abide by the
conditions listed.
| Item |
Restriction |
|---|
| Advertising literature |
Only for business related promotion |
| Airline tickets |
Maximum of 4 tickets |
| Books |
Maximum of 10 books |
| Brochures |
Maximum of 10 brochures |
| Calendars |
Maximum of 10 calendars |
| Catalogues |
Maximum shipment weight of 5 kg |
| Envelopes |
Must be blank, have a maximum value of $50 USD (about $65
CAD) and weigh no more than 5 kg |
| Forms |
Must be blank |
| Greeting cards and invitations |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Intercompany data on diskettes or CD-Roms |
Data cannot be software Content has no commercial value Data
cannot be sold
|
| Intercompany mail |
No more than 8 pieces with a maximum value of $50 USD (about
$65 CAD) and weigh no more than 5 kg |
| Magazines |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Manuscripts |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Mylars |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Negatives |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Periodicals |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Publications |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
| Stationery |
Must be blank, have a maximum value of $50 USD (about $65
CAD), and weigh no more than 5 kg |
| Technical manuals |
Maximum value of $50 USD (about $65 CAD) and weigh no more than
5 kg |
Sources:
https://www.ups.com/ga/CountryRegs?loc=en_US
Shipping Gifts
A Customs and Excise Officer determines whether a gift shipment to
Indonesia will incur duty by using a method called comparison price
data.
Shipments with a value of $3 USD or less (about $4.50 CAD), may
enter Indonesia duty-free.
Shipments from Individual-to-Individual
A gift shipment from an individual in Canada to an individual in
Indonesia may enter duty-free if its value is $3 USD or less (about
$4.50 CAD)
Shipments from Business-to-Business
There is no information at this time regarding gift shipments from a
business in Canada to a business in Indonesia.
Shipments from Business-to-Individual
There is no information at this time regarding gift shipments from a
business in Canada to an individual in Indonesia.
Gift Checklist
- A commercial invoice must be included with your shipment
- The words 'Gift Shipment' or 'Unsolicited Gift' are included on the
commercial invoice, even if the shipment is sent at Christmas time (see sample)
- List the items in the parcel and write the value of each
- Sending more than one gift in the parcel? Wrap and tag each one
individually.
Sample Commercial Invoice for Gifts
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Personal Shipment / Gift Shipment
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 Each |
Gift Shipment: LEGO Star Wars Rebel UWing Fighter, 659 piece set
|
CA |
$79.99 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Gifts
Contact Name:
James Smith
|
Total Invoice Amount:
$79.99
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Multiple Gifts in One Shipment
If you are sending multiple gifts in one shipment, be sure to wrap
and tag each gift separately.
Sample Commercial Invoice for Gifts
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Unsolicited Gift: Consolidated Gift Package
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 Each |
Gift - Roger: LEGO Star Wars Rebel UWing Fighter, 659 piece set
|
CA |
$39.99 |
| 1 Each |
Gift - Erica: Handwoven French Canadian Catalogne Blanket
|
CA |
$49.99 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Gifts
Contact Name:
James Smith
|
Total Invoice Amount:
$89.98
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Sources:
http://bctemas.beacukai.go.id/faq/impor-barang-kiriman/
Shipping Personal Effects
Personal effects may be shipped duty-free to Indonesia from Canada
providing:
- The goods are not merchandise, i.e. items for sale
- The goods arrive anytime from 3 months before to within 3 months
after the owner's arrival in Indonesia
Moving Temporarily
Students
Students who have temporarily moved to Canada to study may ship their
personal effects back to Indonesia duty-free.
The only stipulation is that the student has lived in Canada for at
least 1 year
Non-Students
Canadian citizens and other foreign nationals who move temporarily to
Indonesia to work for a minimum of 1 year may ship their personal
effects duty-free to Indonesia from Canada.
Moving Permanently
Indonesian citizens who have worked temporarily in Canada for at least
1 continuous year may ship their personal effects back to Indonesia
duty-free.
Duty-free entry of personal effects requires a certificate from a
representative of the Republic of Indonesia in Canada.
Personal Effects Checklist
- A commercial invoice must be included with your shipment
- Commercial invoice must clearly indicate 'Personal Effects' (see sample)
- A detailed description of each item is provided that includes the
customs value of the items
- For returning students, a certificate that shows their studies
are completed
- For temporary workers, a completed Temporary Foreign Worker
Permit Card
Sources:
http://bctemas.beacukai.go.id/faq/impor-barang-pindahan/
Sample Commercial Invoice for Personal Effects
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Personal effects being delivered to my new address.
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 5 Pairs |
Personal Effects: 5 pairs of various types of shoes
|
IN |
$40.00 |
| 1 Each |
Personal Effects: Arc'terix Winter Jacket
|
CA |
$478.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Personal Effects
Contact Name:
James Smith
|
Total Invoice Amount:
$678.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Food, Chocolate, Candies
Shipment of certain foodstuffs to Indonesia from Canada require import
permits from Indonesia's National Agency of Drug and Food Control
(BPOM), and may be subject to duty charges.
Food, Chocolate, Candies Checklist
- Clearly indicate 'Food' on the commercial invoice in the General Description
or Remarks section (see sample)
- Ensure that your food, chocolate, or candies may be imported into the
country
- You are not shipping commercial quantities (for any duty & tax exemption)
- Check with your carrier that they will accept food shipments
Nothing found other than foodstuffs requiring a license
Sources:
http://bctemas.beacukai.go.id/faq/impor-barang-kiriman/
https://ems.posindonesia.co.id/custom.html
Sample Commercial Invoice for Food, Chocolate, Candies
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Food Shipment - Assorted chocolate bars in their original manufacturer's packaging
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 Box |
Nestle Chocolate Bars in original packaging expiring May 2021 (shelf life of 6 months or longer)
|
CA |
$20.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Permanent / Sold
Contact Name:
James Smith
|
Total Invoice Amount:
$20.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Samples
Samples shipped to Indonesia from Canada will be duty-free providing:
- They are only for the purpose of introducing new products
- They are not sold, traded, or transferred to another party
- Only 3 items are imported for each brand, model, or type
- The goods are not processed or transformed after entering Indonesia
Commercial Sample Checklist
- A Commercial Invoice must be included with your shipment
- Clearly indicate 'Commercial Samples' on the commercial invoice in the
General Description & Detailed Description of Goods (see sample)
- The item shipped has tearing, perforation, slashing, defacing, or has
permanent marking clearing indicating the item as commercial sample
- Submit an application to the Director General of Excise and Customs
Sources:
http://bctemas.beacukai.go.id/faq/pembebasan-bea-masuk/
Sample Commercial Invoice for Commercial Sample
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Commercial Sample - Not for Resale
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 Box |
Commercial Sample - Advanced reading copy of Dan Brown's novel.
|
CA |
$20.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Commercial Sample
Contact Name:
James Smith
|
Total Invoice Amount:
$20.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Advertising Material
No information is available at this time regarding shipping
advertising material to Indonesia from Canada.
Advertising Material Checklist
- Commercial invoice must clearly indicate 'Promotional Material - Not for
Resale' (see sample)
- A detailed description of each item is provided
- A commercial invoice must be included with your shipment
Sample Commercial Invoice for Promotional Material
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Promotional Material - Not for Resale
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 Each |
Promotional Material: Not for Resale. Product pamphlets to hand out at trade show.
|
CA |
$163.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Promotional Material
Contact Name:
James Smith
|
Total Invoice Amount:
$163.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Repairs
Equipment repaired in Canada and returned to Indonesia will incur duty
on the cost of repair and on any part that was replaced or added to
the piece of equipment
Items Under Warranty
No GST will be charged for equipment and items under warranty that are
repaired in Indonesia and returned to Canada.
Items No Longer Under Warranty
If you send an item to Indonesia for repair that is no longer under
warranty, GST will be charged upon its return to Canada. GST will
be applied to the value of the repair work plus any parts added for
the repair, and on any duties incurred.
Sending Product for Repair to Indonesia
There is no information at this time regarding shipping equipment for
repair to Indonesia from Canada
Returning Repaired Product to Indonesia
Equipment repaired in Canada and returned to Indonesia will incur duty
on the cost of repair and on any part that was replaced or added to
the piece of equipment.
Repair Checklist
- Commercial invoice must clearly indicate 'REPAIR & RETURN' under the General
Description or Remarks, and include the estimated time of return(see sample)
- Include repair contract with shipment
- Serial or product number and the cost of repairs should be indicated under
the Detailed Description of Goods section
- Include the original shipping documents or tracking number from when the
item was first exported to Indonesia or exported to Canada (depending on
which case applies)
- A commercial invoice must be included with your shipment
Sources:
http://bctemas.beacukai.go.id/faq/pembebasan-bea-masuk/
https://www.cbsa-asfc.gc.ca/publications/forms-formulaires/e15-eng.html
Sample Commercial Invoice for Warranty Repair
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Repair and Return - Watch being sent for repair
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 Each |
Fossil Watch being sent for repair - Model E5, serial # 789456FG7E2 - Repair Cost $76.00
|
US |
$163.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Warranty Repair
Contact Name:
James Smith
|
Total Invoice Amount:
$163.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Temporary Imports
Goods imported into Indonesia temporarily may be eligible for
exemption from import duty; however, a guarantee will have to be
placed in the amount of 2% of the duty owing for each month the items
stay in Indonesia.
Temporary imports must also abide by the following conditions:
- They are returned to Canada within 3 years of their arrival in
Indonesia
- They are easily identifiable
- They remain unchanged whilst in Indonesia apart from normal
wear-and-tear
Goods allowed temporary importation status include:
- Those for display and use at exhibitions and demonstrations
- Items to be used for cultural, scientific, educational,
and research purposes
- Equipment destined for sporting competitions and public performances
- Commercial samples
- Items for use by experts
Qualifying for Duty & Tax Free Temporary Import
In order to import your goods duty and tax free into Indonesia,
you can pick from 1 of the 2 Temporary Import Methods listed below.
Each option has its pros and cons. Regardless, each of the
following methods requires you to complete a commercial invoice. More
details are shown in the table.
| Option # |
Temporary Import Method |
Risk of paying |
|---|
| 1 |
Commercial Invoice Only (no other documentation is provided) |
High - if broker cannot clear goods temporarily |
| 2 |
Commercial Invoice + ATA Carnet |
Very Low |
|
1. Complete a Commercial Invoice (CI) only
This is the simplest and quickest option.
See example.
NOTE: You should be aware that shipping using this
method doesn't guarantee that your items will be imported duty/tax
free. Not all brokers will clear goods as temporary imports (i.e. UPS,
Fedex, DHL) nor is it a guarantee that customs won't charge any duties
and taxes.
2. Commercial Invoice (CI) + an ATA Carnet
Completing an ATA Carnet is great option for items that frequently travel
in and out of the country. It's also great because once you have an ATA
Carnet, it is accepted by 176 countries worldwide making the application
process a one-time thing.
In addition to declaring your commercial invoice as a temporary
import, you can get an ATA Carnet for the items that are of temporary
nature.
ATA Carnets are beyond the scope of the article however, you can find
more information here: http://www.chamber.ca/carnet/
NOTE: It is highly recommended to get an ATA Carnet
for items that frequently travel in and out of the country and
especially so when it is valued over $2,500 USD
|
In addition to choosing option 1 or 2, the following conditions must also be met in order to qualify for a duty and VAT free exemption:
- The goods arrive and leave in the same condition, i.e. they
undergo no repairs nor are they used in manufacturing
- Stay no longer than 6 months in Indonesia
NOTES:
- If the above conditions are not followed, duties and taxes will
be charged as though the goods have been imported permanently.
- Your Customs broker can clear goods of a temporary nature
(FedEx, UPS, DHL, etc. typically CANNOT clear goods of temporary nature)
Temporary Imports Checklist
- Commercial Invoice clearly stating 'Temporary Import'. This must be written
in the General Description section and the Detailed Description of Goods. (see sample)
- The goods arrive and leave in the same condition, i.e. they undergo no
repairs nor are they used in manufacturing
- Stay no longer than the period listed above
- Include your ATA Carnet with your shipment (if applicable)
- Include the expected return date or the date that it was originally received
within the country (whichever applies)
- Any above listed items not listed in this checklist
Sources:
http://bctemas.beacukai.go.id/faq/impor-sementara/
Sample Commercial Invoice for Temporary Imports
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Temporary Imports - Trade show booth and display equipment returning Jan 2020
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 1 box |
Temporary Imports - Trade show booth and display equipment
|
CA |
$1032.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Temporary Imports
Contact Name:
James Smith
|
Total Invoice Amount:
$1032.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Permanent/Sold Goods
Goods that enter Indonesia permanently require a commercial invoice
and will incur duties.
Occasional Shipper
Even if you ship sold goods occasionally to Indonesia from Canada,
those items will incur an import duty.
Regular Shipper
If you regularly ship sold goods to Indonesia, we recommend the
use of a licenced Indonesian Customs Broker.
Sources:
https://www2.deloitte.com/content/dam/Deloitte/id/Documents/tax/id-tax-indonesian-customs-guide-2019-en.pdf
Sample Commercial Invoice for Permanent/Sold Goods
| Ship To |
Invoice |
|---|
Pramoedy Ananta Toers
Gamplong 1
Yoyakarta
55563Indonesia
Phone:
+62 878-2368-2000 |
Carrier tracking number:
736534736
General Description:
Permanent/Sold: Parts and accessories for Canon B78n camera
Invoice number:
123456MGEP4916926
Customs Broker:
UPS
Date:
28 May 2023 |
| QTY |
Description of Goods |
C/O |
SubTotal |
|---|
| 15 Each |
Camera Lenses: Canon EF 50mm, Canon EF 85mm & wide-angle lenses.
|
CA |
$132.00 |
Terms of Sale:
None
Total number of packages:
1
Reason for export:
Permanent/Sold
Contact Name:
James Smith
|
Total Invoice Amount:
$1980.00
Total Weight:
10.0 lbs
|
| Declaration Statement: I hereby certify that information provided
is true and complete to the best of my knowledge
|
Questions
about Shipping to Indonesia
Can I ship to Indonesia?
Shipping to Indonesia from Canada can take between 3-5 business days
through the fastest carriers available on the Secureship platform. More
economical services, such as Canada Post, can take up to 2-3
months to complete the delivery.
Find out
how fast the Secureship trusted carriers can get your shipment
delivered to Indonesia by getting a quote now.
Does UPS ship to Indonesia?
TODO ......................
How long does it take to ship from Canada to Indonesia?
TODO ......................
How much is it to send a parcel to Indonesia?
TODO ......................
What is the cheapest way to ship from Canada to Indonesia?
TODO ......................
How do I send a package to Indonesia?
TODO ......................
How can I ship my luggage?
TODO ......................
How do I get a FedEx shipping estimate / FedEx quote to Indonesia?
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How do I ship gifts to Indonesia?
TODO ........................
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