Malaysia is a country renowned for its beautiful beaches, tropical rainforests, and its megadiverse wildlife - only 17 of 197 nations qualify for this honour.
But Malaysia is also part of the modern world. Nearly two-thirds of its people use the internet and its capital boasts the world's tallest twinned structure: the spectacular Petronas Towers. And with its middle-income, diverse population, the country's e-commerce market is surging at 8%-plus per year.
With English being Malaysia's second language, doing business there couldn't be easier for Canadians.
Easily compare the best and cheapest shipping options to Malaysia through a variety of carriers using Secureship
Secureship provides safe and affordable shipping from Canada to Malaysia. Whether you are an everyday shopper or a business,
you can easily save up to 50% on your international shipping costs by way of accessing our group buying power.
Shipments through Secureship come with full, easy to read tracking information to Malaysia
Tracking #:780123123123
Tel: 1-800-463-3339
Signed By: Pikwalia @ Residence
Jun 1, 2023
8:49 am
Johor Bahru, JO, MA
Delivered
May 31, 2023
7:18 am
Klang, KL, MA
In transit
May 30, 2023
9:03 pm
Kuala Lumpur, KU, MA
International Clearance
May 30, 2023
8:14 am
Subang Jaya, SU, MA
In transit
May 30, 2023
12:17 am
Toronto, ON, CA
In transit
May 29, 2023
4:30 pm
Ottawa, ON, CA
Pickup Scan
Disclaimer!
While we have made every effort to ensure that the information on this page is accurate, Customs laws and procedures change regularly so it is
important to consult a licensed broker in Malaysia before shipping any goods.
Types of Shipments
Not all types of shipments are created equal. Shipping a television will require different
paperwork, duties, and taxes than shipping an accounting statement, for example.
Here is a list of the most common types of shipments:
A gift shipment with a value of less than 500 MYR (about $165 CAD) may be shipped to Malaysia from Canada duty and tax free.
The exception to this is if an individual in Canada sends a gift shipment to a business in Malaysia. In this case, the tax and duty exemption is 50 MYR (about $17 CAD) or less.
Shipments from Individual-to-Individual
An individual in Canada may send a gift shipment to an individual in Malaysia duty and tax free providing its value is less than 500 MYR (about $165 CAD).
Shipments from Business-to-Business
A business in Canada may send a gift shipment to a business in Malaysia duty and tax free providing its value is less than 500 MYR (about $165 CAD)
Shipments from Business-to-Individual
If a business in Canada sends a gift shipment to an individual in Malaysia, it must have a value of less than 500 MYR (about $165 CAD) in order to be duty and tax free
Gift Checklist
A commercial invoice must be included with your shipment
The words 'Gift Shipment' or 'Unsolicited Gift' are included on the commercial invoice, even if the shipment is sent at Christmas time
(see sample)
List the items in the parcel and write the value of each
Sending more than one gift in the parcel? Wrap and tag each one individually.
Sample Commercial Invoice for Gifts
Ship To
Invoice
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Personal Shipment / Gift Shipment
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 Each
Gift Shipment: LEGO Star Wars Rebel UWing Fighter, 659 piece set
CA
$79.99
Terms of Sale: None
Total number of packages: 1
Reason for export:Gifts Contact Name: James Smith
Total Invoice Amount: $79.99
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Multiple Gifts in One Shipment
If you are sending more than one gift in a parcel, be sure to wrap and label each one separately.
Sample Commercial Invoice for Gifts
Ship To
Invoice
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Unsolicited Gift: Consolidated Gift Package
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 Each
Gift - Roger: LEGO Star Wars Rebel UWing Fighter, 659 piece set
CA
$39.99
1 Each
Gift - Erica: Handwoven French Canadian Catalogne Blanket
CA
$49.99
Terms of Sale: None
Total number of packages: 1
Reason for export:Gifts Contact Name: James Smith
Total Invoice Amount: $89.98
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
You may ship your personal effects and household goods from Canada to Malaysia tax free. Those eligible for this are Malaysians who have been working or studying in Canada as well as a Canadian moving to Malaysia.
You must ensure:
You have owned and used the goods for at least 3 months
The goods will remain in your possession for at least 3 months after your arrival in Malaysia
That you are transferring your residence to Malaysia from Canada
NOTE:If you are importing electrical equipment, you require a licence issued from the Energy Commission.
http://www.st.gov.my
Moving Temporarily
No information regarding moving temporarily to Malaysia is available at this time.
Moving Permanently
If you are moving to Malaysia from Canada, you may ship your personal effects and household goods tax free. The goods must be yours, and have been in your possession for at least 3 months before your arrival in Malaysia.
Personal Effects Checklist
A commercial invoice must be included with your shipment
Indicate 'Personal Effects' on the commercial invoice (see sample)
Non-residents must present a non-immigrant visa from the Immigration Department
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Personal effects being delivered to my new address.
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
5 Pairs
Personal Effects: 5 pairs of various types of shoes
IN
$40.00
1 Each
Personal Effects: Arc'terix Winter Jacket
CA
$478.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Personal Effects Contact Name: James Smith
Total Invoice Amount: $678.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Food, Chocolate, Candies
There is limited information at this time regarding shipping food to Malaysia from Canada.
If you ship food to Malaysia, we advise that you follow the directions in the checklist below.
Food, Chocolate, Candies Checklist
Clearly indicate 'Food' on the commercial invoice in the General Description or Remarks section (see sample)
Ensure that your food, chocolate, or candies may be imported into the country
You are not shipping commercial quantities (for any duty & tax exemption)
Check with your carrier that they will accept food shipments
Sample Commercial Invoice for Food, Chocolate, Candies
Ship To
Invoice
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Food Shipment - Assorted chocolate bars in their original manufacturer's packaging
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 Box
Nestle Chocolate Bars in original packaging expiring May 2021 (shelf life of 6 months or longer)
CA
$20.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Permanent / Sold Contact Name: James Smith
Total Invoice Amount: $20.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Samples
Samples of goods sent to industrial or commercial clients in Malaysia from Canada will be tax free
There are 2 conditions that must be met:
Ensure to mark the items 'Not for Sale' or 'Sample'
The size of the sample shipment is much smaller than one for goods being shipped to market
Duties
In the case that a sample shipment has incurred duties, the monies may be returned if the sample leaves Malaysia within 3 months of its arrival. This is upon approval from the Director General.
Commercial Sample Checklist
A Commercial Invoice must be included with your shipment
Clearly indicate 'Commercial Samples' on the commercial invoice in the General Description & Detailed Description of Goods (see sample)
The item shipped has tearing, perforation, slashing, defacing, or has permanent marking clearing indicating the item as commercial sample
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Commercial Sample - Not for Resale
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 Box
Commercial Sample - Advanced reading copy of Dan Brown's novel.
CA
$20.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Commercial Sample Contact Name: James Smith
Total Invoice Amount: $20.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Advertising Material
Advertising materials shipped to Malaysia from Canada are exempt from duty charges providing the materials are sent only to publicize events or exhibit products.
Advertising Material Checklist
Commercial invoice must clearly indicate 'Promotional Material - Not for Resale' (see sample)
Sample Commercial Invoice for Promotional Material
Ship To
Invoice
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Promotional Material - Not for Resale
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 Each
Promotional Material: Not for Resale. Product pamphlets to hand out at trade show.
CA
$163.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Promotional Material Contact Name: James Smith
Total Invoice Amount: $163.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Repairs
Equipment can be sent to Malaysia for repairs, however, it will incur tax charges if it is returned to Canada within 3 months.
Items Under Warranty
No GST will be charged for equipment and items under warranty that are repaired in Malaysia and returned to Canada.
Items No Longer Under Warranty
If you send an item to Malaysia for repair that is no longer under warranty, GST will be charged upon its return to Canada. GST will be applied to the value of the repair work plus any parts added for the repair, and on any duties incurred.
Sending Product for Repair to Malaysia
Equipment sent to Malaysia for repairs will incur Malaysian SST (Sales and Service Tax) if the repair is completed and the equipment returned within 3 months.
Returning Repaired Product to Malaysia
If a piece of equipment has been repaired in Canada under warranty, no duties or taxes will be incurred..
Repair Checklist
Commercial invoice must clearly indicate 'REPAIR & RETURN' under the General Description or Remarks, and include the estimated time of return
(see sample)
Include repair contract with shipment
Serial or product number and the cost of repairs should be indicated under the Detailed Description of Goods section
Include the original shipping documents or tracking number from when the item was first exported to Malaysia or exported to Canada (depending on which case applies)
A commercial invoice must be included with your shipment
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Repair and Return - Watch being sent for repair
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 Each
Fossil Watch being sent for repair - Model E5, serial # 789456FG7E2 - Repair Cost $76.00
US
$163.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Warranty Repair Contact Name: James Smith
Total Invoice Amount: $163.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Temporary Imports
Goods may be imported temporarily into Malaysia duty-free providing:
The items are returned to Canada within 3 months* of their date of entry
A guarantee is paid to cover duty charges, which will be refunded when the goods leave Malaysia
* An extension of up to 12 months may be made, but must be applied for to the relevant authorities
Goods that are typically allowed as a temporary import include:
Those displayed at exhibitions, meetings, and conferences
Those used during a circus, concert, or theatrical performance
Equipment required for games and sporting events
Equipment used for assessment and testing of machinery, and for research
The conditions that apply to temporary imports are as follows:
The goods cannot be exchanged for other items
The goods must not be destroyed, sold, or rented
The goods must be returned to Canada
Qualifying for Duty & Tax Free Temporary Import
In order to import your goods duty and tax free into Malaysia, you can pick from 1 of the 2 Temporary Import Methods listed below.
Each option has its pros and cons. Regardless, each of the following methods requires you to complete a commercial invoice. More details are shown below.
Option #
Temporary Import Method
Risk of paying
1
Commercial Invoice Only (no other documentation is provided)
High - if broker cannot clear goods temporarily
2
Commercial Invoice
+
ATA Carnet
Very Low
1. Complete a Commercial Invoice (CI) only
This is the simplest and quickest option. See example.
NOTE: You should be aware that shipping using this method doesn't guarantee that your items will be imported duty/tax free.
Not all brokers will clear goods as temporary imports (i.e. UPS, FedEx, DHL) nor is it a guarantee that customs won't charge any duties and taxes.
2. Commercial Invoice (CI) + an ATA Carnet
Completing an ATA Carnet is great option for items that frequently travel in and out of the country.
It's also great because once you have an ATA Carnet, it is accepted by 176 countries worldwide making the application process a one-time thing.
In addition to declaring your commercial invoice as a temporary import, you can get an ATA Carnet for the items that are of temporary nature.
NOTE: It is highly recommended to get an ATA Carnet for items that frequently
travel in and out of the country and especially so when it is valued over $2,500 USD
In addition to choosing option 1 or 2, the following conditions must also be met in order to qualify for a duty and VAT free exemption:
The goods arrive and leave in the same condition, i.e. they undergo no repairs nor are they used in manufacturing
Stay no longer than 3 months in Malaysia
Temporary Imports Checklist
Commercial Invoice clearly stating 'Temporary Import'. This must be written in the General Description section and the Detailed Description of Goods.
(see sample)
The goods arrive and leave in the same condition, i.e. they undergo no repairs nor are they used in manufacturing
Stay no longer than the period listed above
Include your ATA Carnet with your shipment (if applicable)
Include the expected return date or the date that it was originally received within the country (whichever applies)
Any above listed items not listed in this checklist
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Temporary Imports - Trade show booth and display equipment returning Jan 2020
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
1 box
Temporary Imports - Trade show booth and display equipment
CA
$1032.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Temporary Imports Contact Name: James Smith
Total Invoice Amount: $1032.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Permanent/Sold Goods
Sold Goods that are shipped to Malaysia must be declared to the Royal Malaysian Customs Department Customs. The goods will be subject to import duties, sales tax, and if applicable, excise duties. .
If you frequently ship sold goods to Malaysia, we recommend you use the services of a Malaysian customs broker.
Sample Commercial Invoice for Permanent/Sold Goods
Ship To
Invoice
Tun Abdul Razak Jalan Cenderawasih 50480 Kuala Lumpur Federal Territory of Kuala Lumpur Malaysia
Phone: +60 3-2693 7141
Carrier tracking number: 736534736
General Description:
Permanent/Sold: Parts and accessories for Canon B78n camera
Invoice number: 123456MGEP4916926 Customs Broker: UPS Date: 29 May 2023
QTY
Description of Goods
C/O
SubTotal
15 Each
Camera Lenses: Canon EF 50mm, Canon EF 85mm & wide-angle lenses.
CA
$132.00
Terms of Sale: None
Total number of packages: 1
Reason for export:Permanent/Sold Contact Name: James Smith
Total Invoice Amount: $1980.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Required Documents
Shipping packages internationally requires a lot of documentation. This process alone can be confusing and time-consuming.
So we’ve narrowed down what documents you might need and ranked them based on likeliness of being needed.
Document Type
When?
Details
Shipping Label / Bill of Lading
Always required
This is a label provided by the carrier (UPS, FedEx, DHL, etc.). Always required because the carrier needs to know the parcel's destination.
Commercial Invoice
Required for all non-document shipments
For all non-document shipments, you will require 3 copies of the commercial invoice (to be included with your shipping labels).
These are for customs purposes and need to be included inside a document pouch outside of the box.
When creating a shipment through the Secureship website, the system will help you create this document automatically.
B13a
Required if value exceeds $2,000 per shipment or is a controlled good
A B13a is required if your shipment exceeds $2000 CAD or is a controlled good
and is destined to a country other than the US, Puerto Rico, or the US Virgin Islands
Canada has a preferential trade agreement with Malaysia. A COO proves that an item has been produced, manufactured or processed in Canada.
When an item with a COO is imported into Malaysia, it will incur a reduced or zero-rated import duty.
Certificate of Insurance (COI)
Infrequently required
Shows that the shipment has been insured.
Banks may request a certificate of insurance when providing letters of credit for the goods. Otherwise,
it is generally your choice whether to purchase insurance for the shipment.
ATA Carnet
Infrequently required
Used to avoid duties and taxes on shipments of temporary nature.
If you ship goods of temporary nature to and from a country, you can obtain an ATA Carnet to expedite the customs clearance process and
ensure that anything of temporary nature is not charged duties and taxes.
Malaysia calculates import duties and taxes using the CIF method (the sum of the customs value plus insurance plus freight costs).
CIF Value = Customs Value + Insurance Amount + Freight Costs
By knowing the CIF value of a shipment you will be able to predict the amount of duty and taxes the recipient will have to pay.
Thresholds
A shipment with a value of less than 500 MYR (about $165 CAD) is exempt from duties. This is called the de minimis value.
Currency
Malaysian Ringgit - MYR
Duty Exemption
(De minimis Value)
500 MYR (about $165 CAD)
Duty Calculation Method
CIF
TAX (SST)
10% (default rate)
5% (reduced rate)
Tax Exemption
(De minimis Value)
500 MYR (about $165 CAD)
Tax Calculation Method
CIF
Duties on Imports
Malaysia and Canada are signatories to the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPPTP). Malaysia's current government has not yet ratified the agreement, therefore duties still apply to imports from Canada.
Excise Taxes
Malaysia imposes excise taxes on certain goods, particularly alcohol, tobacco, sugary drinks, mahjong tiles, and playing cards. Details may be found
here.
You can purchase
insurance
through Secureship and it is provided by the carrier that will be transporting your shipment.
Each carrier will charge a different amount per $100 of declared insurance. If you indicate that you need insurance for your shipment our system will automatically include the insurance costs for your shipment.
Insurance is great to have in case your package is accidentally lost or damaged by the carrier. But be careful, not everything you ship is insurable. Worse - even if your package contains items that are insurable, if it doesn’t meet the ISTA 3A packaging standard, the insurance purchased through the carrier would not be available to you.
Here are some items that cannot be insured by the carrier:
Personal belongings
Antiques
Artwork
Liquids (including alcohol)
Televisions
Jewellery in excess of $500
Perishable goods
Glass or Ceramic
And many more items
For more information, please see the carrier's terms and conditions.
Shipping to Malaysia from Canada can take between 3-5 business days through the fastest carriers available on the Secureship platform.
More economical services, such as Canada Post, can take up to 2-3 months to complete the delivery.
