Guide to Sending Parcels to Poland

The Polish state began in 966 A.D., and has been at the crossroads of history ever since.

During Poland's long existence, it has produced many notable scientists and artists, and one pope. Many of those are recognised worldwide: Nicolaus Copernicus, Marie Curie, Fryderyk Chopin, Joseph Conrad, Samuel Goldwyn, and John Paul II.

However, little known to many is that Poland is also home to the bagel, the world's largest squash club - 33 courts!, and a leaping e-commerce market.

With more than 70% of its population using the internet to shop, and 11-plus billion euros spent in 2019, the Poles have a foot firmly planted in the past and future.

Information for this page was taken from Polish customs and EU Government government websites.

Shipping Rates

Easily compare the best and cheapest shipping options to Poland through a variety of carriers using Secureship

find the cheapest way to ship to Poland from Canada
Secureship provides safe and affordable shipping from Canada to Poland. in case you are an everyday shopper or a business, you can easily save up to 50% on your international shipping costs by way of accessing our group buying power.
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Easy Tracking Information

Shipments through Secureship come with full, easy to read tracking information to Poland

Full tracking information for parcels to Poland is available with Secureship
Tracking #:780123123123
Tel: 1-800-463-3339
Signed By: Pikwalia @ Residence
Dec 2, 2020
8:49 am
Wroclaw, WR, PL
Delivered
Dec 1, 2020
7:18 am
Gdansk, GD, PL
In transit
Nov 30, 2020
9:03 pm
Warsaw, WA, PL
International Clearance
Nov 30, 2020
8:14 am
Krakow, KR, PL
In transit
Nov 30, 2020
12:17 am
Toronto, ON, CA
In transit
Nov 29, 2020
4:30 pm
Ottawa, ON, CA
Pickup Scan

Disclaimer!

While we have made every effort to ensure that the information on this page is accurate, Customs laws and procedures change regularly so it is important to consult a licensed broker in Poland before shipping any goods.

Types of Shipments

Not all types of shipments are created equal. Shipping a television will require different paperwork, duties, and taxes than shipping an accounting statement, for example.
Shipping Documents Only Image to Poland

Documents Only

Documents shipped to Poland from Canada will be exempt from tax if they have no commercial value, i.e. they are not exchanged for money.

Examples of document shipment include:

  • Annual reports and company newsletters
  • Artefacts and artwork shipped to a museum or gallery
  • Bids, plans and technical drawings
  • Brochures
  • Business transactions (paperwork)
  • Cultural, educational, and scientific material
  • Diplomas
  • Documents, publications, and prints from the Canadian government or international bodies
  • Driver's licence
  • Examination papers
  • Files, forms, and other documents for meetings and conferences
  • Gift cards
  • Microfilms and sound recordings
  • Negatives, photographs, and slides
  • Travel documents such as tickets, vouchers, labels
  • Visa applications

The following are considered documents if they abide by the restrictions shown below

Document type Restriction
Airline tickets Only if validated
Brochures Only if distributed freely
Business cards Maximum of 15
Cheques Only if personalised
Credit cards Only if personalised and shipped to the card owner
Event tickets - football (soccer) matches, concerts, and stage performances Only if not sent to a ticket sales office or an event organiser
Greeting cards and invitations Must be personalised
Newspapers For non-commercial purposes
Technical manuals Must in a quantity proportional to the purpose
Stationery Must be personalised and in a quantity appropriate for personal use
Traveller's cheques Must be personalised

Sources:
https://www.lexlege.pl/ustawa-o-podatku-od-towarow-i-uslug/rozdzial-3-zwolnienia-z-tytulu-importu-towarow/1524/
https://www.ups.com/ga/CountryRegs?loc=en_US

Shipping Gifts to Poland

Shipping Gifts

Gift shipments to Poland from Canada are exempt from duty if their value is no more than €45 (about $75 CAD). VAT will be exempt on shipments of €22 or less (about $33 CAD).

A gift parcel may have a maximum of:

  • 1 L of alcohol
  • 50 cigarettes, 25 cigars (each 3 g or less), or 10 other types of cigars
  • 50 mL of perfume or 250 mL toilet water
  • 500 g of coffee; 200 g of coffee extracts and essences
  • 100 g of tea; 40 g of tea extracts and essences

NOTE: Excise duties will apply to shipments of alcoholic beverages and tobacco products.


Gift shipments are expected to:

  • Be an infrequent occurrence
  • Contain items for the use of the recipient and/or his/her family
  • Be sent without payment for the goods

Shipments from Individual-to-Individual

An individual in Canada may ship a gift parcel to an individual in Poland duty free providing the shipment is no more than €45 (about $75 CAD).

Shipments from Business-to-Business

No information is available at this time regarding gift shipments from a business in Canada to a business in Poland.

Shipments from Business-to-Individual

At this time, there is no information regarding gift shipments from a business in Canada to an individual in Poland.


Gift Checklist
  • A commercial invoice must be included with your shipment
  • The words 'Gift Shipment' or 'Unsolicited Gift' are included on the commercial invoice, even if the shipment is sent at Christmas time (see sample)
  • List the items in the parcel and write the value of each
  • Sending more than one gift in the parcel? Wrap and tag each one individually.

Sample Commercial Invoice for Gifts

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Personal Shipment / Gift Shipment

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 Each Gift Shipment: LEGO Star Wars Rebel UWing Fighter, 659 piece set

CA $79.99
Terms of Sale: None
Total number of packages: 1
Reason for export: Gifts
Contact Name: James Smith
Total Invoice Amount: $79.99
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge


Multiple Gifts in One Shipment

If your shipment contains more than one gift, be sure to wrap and tag each one separately

Sample Commercial Invoice for Gifts

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Unsolicited Gift: Consolidated Gift Package

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 Each Gift - Roger: LEGO Star Wars Rebel UWing Fighter, 659 piece set

CA $39.99
1 Each Gift - Erica: Handwoven French Canadian Catalogne Blanket

CA $49.99
Terms of Sale: None
Total number of packages: 1
Reason for export: Gifts
Contact Name: James Smith
Total Invoice Amount: $89.98
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge

Sources:
https://www.ups.com/ga/CountryRegs?loc=en_US
https://ec.europa.eu/taxation_customs/sites/taxation/files/vat_buying_online.pdf
https://www.podatki.gov.pl/clo/zwolnienia-celne/
https://www.lexlege.pl/ustawa-o-podatku-od-towarow-i-uslug/rozdzial-3-zwolnienia-z-tytulu-importu-towarow/1524/


Shipping personal effects/belongings to Poland

Shipping Personal Effects

Personal effects may be shipped to Poland from Canada exempt from import duties. This is subject to:

  • The goods being cleared by Polish customs
  • The effects have been owned by you for at least 6 months before leaving Canada
  • You have lived outside the EU continuously for a minimum of 12 months
  • The goods remain in Poland for a minimum of 12 months

The following items are not allowed duty free entry to Poland:

  • Alcoholic beverages
  • Tobacco and tobacco products
  • Instruments and equipment used for your craft or profession

Moving Temporariy

Students

If you are moving temporarily to Poland to study, you are allowed to ship your personal effects from Canada free from import duties.

Items that qualify for entry include:

  • Clothing and footwear, new or used
  • Household linen and furnishings for a student's room, for example, a desk and chair
  • CObjects and instruments normally used by students for their studies, for example, personal computer, calculator
Non-Students

If you are moving temporarily to Poland, you may ship your personal effects duty free as long as they leave Poland when you do.

Goods that may be shipped include:

  • Clothes and footwear
  • Toiletries
  • Portable radio and television set
  • Personal computer
  • Cameras and musical instruments, and their accessories, providing they are of a reasonable number

NOTE: Commercial quantities of goods and those shipped to be sold, are not allowed under this duty free provision.

Moving Permanently

If you are moving permanently to Poland, you may ship your personal effects from Canada duty free.

The conditions of the shipment are:

  • You have been in possession of the goods for at least 6 months
  • You have lived outside of the EU continuously for 12 months or more
  • Once you arrive in Poland, your goods will not be transferred, rented, or lent out to anyone

If your shipment contains any of the following items, they will incur duty charges:

  • Alcoholic beverages
  • Tobacco and tobacco products
  • Instruments and equipment used for your craft or profession

Marriage

Moving to Poland because of marriage? Then you may ship your wedding presents, clothes, and linen resulting from your marriage exempt from duty charges.

The conditions include:

  • All those that apply to anyone else moving permanently to Poland (see above)
  • No gift can be valued at more than €1,000 (about $1500 CAD)
  • The shipment may arrive in Poland no earlier than 2 months before or 4 months after the wedding

Personal Effects Checklist
  • A commercial invoice must be included with your shipment
  • Commercial invoice must clearly indicate 'Personal Effects' (see sample)
  • A detailed description of each item is provided
  • If moving due to a marriage, you must provide marital documentation
  • Any above listed items

Sources:
https://www.podatki.gov.pl/clo/informacja-dla-osob-fizycznych/mienie-przesiedlenia/
https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32009R1186
https://granica.gov.pl/przepisy.php?v=en
https://www.podatki.gov.pl/clo/informacja-dla-osob-fizycznych/zgloszenie-celne-informacje-dla-podroznych/

Sample Commercial Invoice for Personal Effects

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Personal effects being delivered to my new address.

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
5 Pairs Personal Effects: 5 pairs of various types of shoes

IN $40.00
1 Each Personal Effects: Arc'terix Winter Jacket

CA $478.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Personal Effects
Contact Name: James Smith
Total Invoice Amount: $678.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Shipping Food, Chocolate, Candies to Poland

Food, Chocolate, Candies

Because of the risk of transporting pests and diseases, shipping meat and animal products to Poland is strictly controlled

You May Ship

  • Honey*
  • Powdered infant milk and baby food*
  • Foods for special diets and medical reasons*
  • Olives stuffed with fish
  • Packaged food supplements
  • Packaged soup broths and condiments
  • Baked goods
  • Chocolate
  • Confectionary

*Maximum of 2 kg

Do Not Ship

  • Meat and meat byproducts
  • Dairy and its byproducts
Food, Chocolate, Candies Checklist
  • Clearly indicate 'Food' on the commercial invoice in the General Description or Remarks section (see sample)
  • Ensure that your food, chocolate, or candies may be imported into the country
  • You are not shipping commercial quantities (for any duty & tax exemption)
  • Check with your carrier that they will accept food shipments

Sources:
https://www.wetgiw.gov.pl/handel-eksport-import/przywoz-zywnosci-na-wlasny-uzytek

Sample Commercial Invoice for Food, Chocolate, Candies

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Food Shipment - Assorted chocolate bars in their original manufacturer's packaging

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 Box Nestle Chocolate Bars in original packaging expiring May 2021 (shelf life of 6 months or longer)

CA $20.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Permanent / Sold
Contact Name: James Smith
Total Invoice Amount: $20.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Shipping Promotional Material to Poland

Samples

Samples are sent to current or potential clients in order to encourage orders of products.

Samples of goods can be shipped to Poland from Canada exempt from customs duties

In order to qualify for a duty-free shipment, be sure the samples:

  • Are in small quantities, and appropriate in number for the size of the venue or exhibition
  • Represent a particular type or group of goods
  • Have little or no monetary value, i.e. cannot be sold
  • Are provided free of charge and distributed without any monetary exchange
  • Have been rendered unusable by tearing or marking

Commercial Sample Checklist
  • A Commercial Invoice must be included with your shipment
  • Clearly indicate 'Commercial Samples' on the commercial invoice in the General Description & Detailed Description of Goods (see sample)
  • The item shipped has tearing, perforation, slashing, defacing, or has permanent marking clearing indicating the item as commercial sample

Sources:
https://www.lexlege.pl/ustawa-o-podatku-od-towarow-i-uslug/rozdzial-3-zwolnienia-z-tytulu-importu-towarow/1524/
https://www.biznes.gov.pl/pl/publikacje/3401-towary-calkowicie-zwolnione-z-naleznosci-celnych-przywozowych

Sample Commercial Invoice for Commercial Sample

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Commercial Sample - Not for Resale

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 Box Commercial Sample - Advanced reading copy of Dan Brown's novel.

CA $20.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Commercial Sample
Contact Name: James Smith
Total Invoice Amount: $20.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Sending Promotional material to Poland

Advertising Material

Advertising material can be shipped to Poland from Canada as a temporary import, and will be exempt from customs duties.

Advertising materials for goods and services include printed material such as:

  • Calendars
  • Catalogues
  • Price lists and prospectuses
  • Operating instructions

The conditions for duty-free entry are:

  • The name of the business is clearly marked on the material
  • A parcel has only 1 document or 1 copy of a series of documents
  • If a parcel has many copies of a document, the parcel weighs 1 kg or less
  • The parcel is a single shipment to one recipient

Advertising Material Checklist
  • Commercial invoice must clearly indicate 'Promotional Material - Not for Resale' (see sample)
  • A detailed description of each item is provided
  • Be sure to abide by the rules mentioned above

Sources:
https://www.lexlege.pl/ustawa-o-podatku-od-towarow-i-uslug/rozdzial-3-zwolnienia-z-tytulu-importu-towarow/1524/
https://www.biznes.gov.pl/pl/publikacje/3401-towary-calkowicie-zwolnione-z-naleznosci-celnych-przywozowych
https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32009R1186&from=PL (From 2009 - article 90)

Sample Commercial Invoice for Promotional Material

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Promotional Material - Not for Resale

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 Each Promotional Material: Not for Resale. Product pamphlets to hand out at trade show.

CA $163.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Promotional Material
Contact Name: James Smith
Total Invoice Amount: $163.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge

Have your goods warranty repaired in Poland

Repairs

Machinery and equipment can be shipped to Poland from Canada exempt from import duties under the inward processing procedures of the EU.

Inward processing rules require that:

  • The importation will be temporary
  • Permission is applied for by the importer (Application) - before importation
  • A security is provided for customs duty

Items Under Warranty

As Poland and Canada are participants in a free-trade agreement (CETA), repairs under warranty returning to Canada from Poland are duty-free and will not be charged GST.

Items No Longer Under Warranty

If a piece of equipment no longer under warranty was sent to Poland for repair and is returning to Canada, GST will be charged on the value of the repair and any new parts needed to do the repair.

Sending Product for Repair to Poland

Machinery and equipment can be shipped to Poland from Canada exempt from import duties.

Inward processing rules require that:

  • The importation will be temporary
  • You apply for permission (Application)

Returning Repaired Product to Poland

Equipment that has been repaired in Canada and is returned to Poland will not incur duty charges under the EU's outward processing rules.

NOTE: This does not apply to cases in which the machinery or equipment has been sent to Canada to improve its technical efficiency


Repair Checklist
  • Commercial invoice must clearly indicate 'REPAIR & RETURN' under the General Description or Remarks, and include the estimated time of return (see sample)
  • Include repair contract with shipment
  • Serial or product number and the cost of repairs should be indicated under the Detailed Description of Goods section
  • Include the original shipping documents or tracking number from when the item was first exported to Poland or exported to Canada (depending on which case applies)
  • A commercial invoice must be included with your shipment

Sources:
https://www.biznes.gov.pl/pl/firma/handel-zagraniczny/chce-importowac/proc_757-uszlachetnianie-czynne#step1doc1data
https://www.biznes.gov.pl/pl/firma/handel-zagraniczny/chce-importowac/proc_757-uszlachetnianie-czynne
https://www.biznes.gov.pl/pl/firma/handel-zagraniczny/chce-eksportowac/proc_760-uszlachetnianie-bierne

Sample Commercial Invoice for Warranty Repair

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Repair and Return - Watch being sent for repair

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 Each Fossil Watch being sent for repair - Model E5, serial # 789456FG7E2 - Repair Cost $76.00

US $163.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Warranty Repair
Contact Name: James Smith
Total Invoice Amount: $163.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge
Temporary Imports / Exports for shipments to Poland

Temporary Imports

Goods can be temporarily imported into Poland from Canada exempt from import duties. They may stay for a maximum of 24 months, but this can be extended up to 10 years with permission from customs authorities.

NOTE: Temporary imports must be applied for to customs authorities and may require the payment of security to cover the duty.


Goods typically imported for temporary purposes include:

  • Sample items to be displayed and demonstrated at an exhibition or trade fair
  • Materials used to build and prepare a booth or stand at a trade fair
  • Musical instruments
  • Teaching materials
  • Professional and scientific equipment
  • Goods, machinery, and samples to be tested
  • Recording devices for media purposes

Goods imported temporarily must follow these rules:

  • They are to undergo no changes save for needed maintenance
  • Their owner resides in Canada
  • Ownership of them can be provided

Qualifying for Duty & Tax Free Temporary Import

In order to import your goods duty and tax free into Poland, you can pick from 1 of the 2 Temporary Import Methods listed below

Each option has its pros and cons. Regardless, each of the following methods requires you to complete a commercial invoice. More details are shown below.


Option # Temporary Import Method Risk of paying
1 Commercial Invoice Only (no other documentation is provided) High - if broker cannot clear goods temporarily
2 Commercial Invoice
+
ATA Carnet
Very Low


1. Complete a Commercial Invoice (CI) only


This is the simplest and quickest option. See example.

NOTE: You should be aware that shipping using this method doesn't guarantee that your items will be imported duty/tax free. Not all brokers will clear goods as temporary imports (i.e. UPS, FedEx, DHL) nor is it a guarantee that customs won't charge any duties and taxes.



2. Commercial Invoice (CI) + an ATA Carnet

Completing an ATA Carnet is great option for items that frequently travel in and out of the country. It's also great because once you have an ATA Carnet, it is accepted by 176 countries worldwide making the application process a one-time thing.

In addition to declaring your commercial invoice as a temporary import, you can get an ATA Carnet for the items that are of temporary nature.

ATA Carnets are beyond the scope of the article however, you can find more information here: http://www.chamber.ca/carnet/

NOTE: It is highly recommended to get an ATA Carnet for items that frequently travel in and out of the country and especially so when it is valued over $2,500 USD


In addition to choosing option 1 or 2, the following conditions must also be met in order to qualify for a duty and VAT free exemption:

  • The goods arrive and leave in the same condition, i.e. they undergo no repairs nor are they used in manufacturing
  • Stay no longer than 12 months in Poland

Temporary Imports Checklist
  • Commercial Invoice clearly stating 'Temporary Import'. This must be written in the General Description section and the Detailed Description of Goods. (see sample)
  • The goods arrive and leave in the same condition, i.e. they undergo no repairs nor are they used in manufacturing
  • Stay no longer than the period listed above
  • Include your ATA Carnet with your shipment (if applicable)
  • Include the expected return date or the date that it was originally received within the country (whichever applies)
  • Any above listed items not listed in this checklist

Sources:
https://www.biznes.gov.pl/pl/publikacje/3401-towary-calkowicie-zwolnione-z-naleznosci-celnych-przywozowych
https://www.biznes.gov.pl/pl/firma/handel-zagraniczny/chce-importowac/proc_386-odprawa-czasowa
https://www.biznes.gov.pl/pl/firma/handel-zagraniczny/chce-eksportowac/prowadze-handel-zagraniczny-przydatne-informacje/karnety-ata
https://www.lexlege.pl/ustawa-o-podatku-od-towarow-i-uslug/rozdzial-3-zwolnienia-z-tytulu-importu-towarow/1524/
https://zaplecze.biznes.gov.pl/FileManager/read/ZG9jdW1lbnRfYXR0YWNobWVudHMvMzI3OS9Xbmlvc2VrX29fcG96d29sZW5pZV9uYV9rb3J6eXN0YW5pZV96X29kcHJhd3lfY3phc293ZWoucGRm

 

Sample Commercial Invoice for Temporary Imports

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Temporary Imports - Trade show booth and display equipment returning Jan 2020

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
1 box Temporary Imports - Trade show booth and display equipment

CA $1032.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Temporary Imports
Contact Name: James Smith
Total Invoice Amount: $1032.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge



Permanent Goods / Sold To an individual or business within Poland

Permanent/Sold Goods

Goods sold by a Canadian to a Polish entity may incur duties. But even if a shipment is duty-free, VAT will be charged

Regular Shipper

If you regularly sell and ship goods to Poland, we recommend you consult a Polish licensed customs broker.

You may need to comply with certain requirements, such as obtaining an EORI number.

Information about EORI numbers can be found by clicking Obtaining an EORI number.

Sources:
https://www.biznes.gov.pl/pl/firma/handel-zagraniczny/chce-importowac/vat-w-handlu-zagranicznym
https://www.biznes.gov.pl/pl/firma/podatki-i-ksiegowosc/chce-rozliczac-vat/vat-w-handlu-zagranicznym/rozliczanie-vat-w-imporcie
https://ec.europa.eu/taxation_customs/sites/taxation/files/vat_buying_online.pdf
https://ec.europa.eu/taxation_customs/business/customs-procedures/general-overview/economic-operators-registration-identification-number-eori_en

Sample Commercial Invoice for Permanent/Sold Goods

Ship To Invoice
Maria Sklodowska
16 Freta Street
00-227
Warsaw
Poland

Phone: +48 22 831 8092
Carrier tracking number: 736534736
General Description:
Permanent/Sold: Parts and accessories for Canon B78n camera

Invoice number: 123456MGEP4916926
Customs Broker: UPS
Date: 29 Nov 2020
QTY Description of Goods C/O SubTotal
15 Each Camera Lenses: Canon EF 50mm, Canon EF 85mm & wide-angle lenses.

CA $132.00
Terms of Sale: None
Total number of packages: 1
Reason for export: Permanent/Sold
Contact Name: James Smith
Total Invoice Amount: $1980.00
Total Weight: 10.0 lbs
Declaration Statement: I hereby certify that information provided is true and complete to the best of my knowledge

Required Documents


Shipping packages internationally requires a lot of documentation. This process alone can be confusing and time consuming. So we’ve narrowed down what documents you might need and ranked them based on likeliness of being needed.

Document Type When? Details
Shipping Label / Bill of Lading Always required This is a label provided by the carrier (UPS, FedEx, DHL, etc.). Always required because the carrier needs to know the parcel’s destination.
Commercial Invoice Required for all non-document shipments
For all non-document shipments, you will require 3 copies of the commercial invoice (to be included with your shipping labels - These are for customs purposes and need to be included inside a document pouch outside of the box.

When creating a shipment through the Secureship website, the system will help you create this document automatically.

B13a Required if value exceeds $2,000 per shipment or is a controlled good
A B13a is required if your shipment exceeds $2000 CAD or is a controlled good

Learn more about the B13a form here.
Certificate of Origin (COO) Infrequently required

Allows a reduced or zero-rated import duty.
Canada has a preferential trade agreement with Poland. A COO proves that an item has been produced, manufactured or processed in Canada.

When an item with a COO is imported into Poland, it will incur a reduced or zero-rated import duty.
Certificate of Insurance (COI) Infrequently required

Shows that the shipment has been insured.
Banks may request a certificate of insurance when providing letters of credit for the goods. Otherwise, it is generally your choice whether to purchase insurance for the shipment.
ATA Carnet Infrequently required

Used to avoid duties and taxes on shipments of temporary nature.
If you ship goods of temporary nature to and from a country, you can obtain an ATA Carnet to expedite the customs clearance process and ensure that anything of temporary nature is not charged duties and taxes.

See temporary import section
Packaging List Infrequently required Required if value exceeds $2,000 per shipment or is a controlled good.
Packing list Infrequently required

No specific form is required, but generally includes information regarding:

  • The exporter, importer and transport company
  • Date of issue
  • Number of freight invoice
  • Type and number of packages
  • Contents of each package
  • Marks and numbers
  • Net weight, gross weight and measurements of each package
Repairs Infrequently required

When sending Repairs to Poland
Click here to complete the Application form.

Prohibited & Restricted Imports


Goods that are prohibited may not enter Poland, while those deemed restricted may enter but MUST abide by quantity limits or other rules.

Prohibited Items

  • Illegal and illicit drugs (cannabis, heroin, cocaine, etc.)
  • Firearms, swords, and other weapons
  • Obscene materials featuring children
  • Pornography and other indecent materials
  • Goods that are pirated or counterfeit

Restricted Goods

  • Honey
  • Powdered infant milk and baby food
  • Foods for special diets and medical reasons
  • Diamonds
  • Plastic kitchenware
  • Clothing and footwear made from protected species

Sources:
https://www.Poland.travel/en/plan-your-trip/about-poland/rules-regulations

Duty & Taxes

Polish Customs calculates import duties and taxes using the CIF method, i.e. the sum of the customs value plus insurance plus freight costs.

CIF Value = Customs Value + Insurance Amount + Freight Costs

Knowing the CIF value of a shipment will allow you to calculate the duty and tax owing by the recipient.

Thresholds

A shipment from Canada to Poland with a value of €150 or less (about $225 CAD) is exempt from duty. This is called the de minimis value.

Shipments containing low value goods sent directly from a third country to a consignee located in the European Union are exempt from import duties, while 'low value goods' means goods whose actual value does not exceed EUR 150 per shipment.

Currency PLN Polish Zloty
Duty Exemption
(De minimis Value)
€150 (about $225 CAD)
Duty Calculation Method CIF
TAX (VAT)* 23% (standard) 8% (reduced) 5% (reduced)
Tax Exemption
(De minimis Value)
€22 (about $33 CAD)
Tax Calculation Method CIF

Duties on Imports

Canada has a free trade agreement with Poland via the EU (CETA). As a result, 98% of all trade goods and services between the 2 countries incur no duties.

Tobacco products and alcoholic beverages incur excise duties. Details may be found here.

  • Candy0%
  • Chocolate0%
  • Spirits and Wines0%
  • TobaccoVaries*
  • BooksVaries*
  • Documents0%
  • Video Games & Consoles0%
  • Computers & Laptops0%
  • Tablets0%
  • Mobiles0%
  • Cameras0%
  • Accessories for Electronics0%
  • Coats0%
  • Beauty Products & Cosmetics0%
  • Jewellery0%
  • Shirts & Pants0%
  • Home Appliances0%
  • Toys0%
  • Sports Equipment0%

*More information on duties and taxes for this item can be found here.

Sources:
https://ec.europa.eu/taxation_customs/sites/taxation/files/vat_buying_online.pdf
https://www.podatki.gov.pl/akcyza/stawki-podatkowe/
https://www.podatki.gov.pl/vat/stawki-podatkowe/
https://taxsummaries.pwc.com/Poland/corporate/other-taxes
https://ec.europa.eu/taxation_customs/sites/taxation/files/resources/documents/taxation/excise_duties/alcoholic_beverages/rates/excise_duties-part_i_alcohol_en.pdf
https://www.podatki.gov.pl/clo/informacje-dla-przedsiebiorcow/wartosc-celna/wartosc-celna-wprowadzenie/
https://www.biznes.gov.pl/pl/firma/podatki-i-ksiegowosc/chce-rozliczac-vat/vat-w-handlu-zagranicznym/rozliczanie-vat-w-imporcie
https://ec.europa.eu/taxation_customs/sites/taxation/files/vat_buying_online.pdf

Poland Shipping Insurance


You can purchase insurance through Secureship and it is provided by the carrier that will be transporting your shipment.

Each carrier will charge a different amount per $100 of declared insurance. If you indicate that you need insurance for your shipment our system will automatically include the insurance costs for your shipment.

Insurance is great to have in case your package is accidentally lost or damaged by the carrier. But be careful, not everything you ship is insurable. Worse - even if your package contains items that are insurable, if it doesn’t meet the ISTA 3A packaging standard, the insurance purchased through the carrier would not be available to you.

Here are some items that cannot be insured by the carrier:

  • Personal belongings
  • Antiques
  • Artwork
  • Liquids (including alcohol)
  • Television
  • Jewelry in excess of $500
  • Perishable goods
  • Glass or Ceramic
  • And many more items

For more information, please see the carrier's terms and conditions.

Questions about Shipping to Poland



Can I ship to Poland?

Shipping to Poland from Canada can take between 2-5 business days through the fastest carriers available on the Secureship platform. More economical services, such as Canada Post, can take up to 1-2 months to complete the delivery.

Find out how fast the Secureship trusted carriers can get your shipment delivered to Poland by getting a quote now.


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